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Thursday, January 31, 2008

Saving Your STI Classroom Reports

During the "Managing Digital Data with Ease" workshop on January 2, once of the topics we discussed was the ability to save any STIOffice report as a Word document. That capability allows the school the flexibility to modify the report, add information to it, copy and paste data, and even e-mail that data.

The question was asked if that same capability is available in STI Classroom. I explored that issue this morning, and the answer seems to be "yes." I have a demo loaded on my computer, so the student data I have (and hence the reports I can run) are limited.

When you run a report on any STI product, the report is first simply printed to the screen. At that point, look at the row of icons at the top of the screen. Starting at the right-most icon (the door), count back to the 4th icon from the right. That icon will look something a world. When you click on it, you have the choices "Export to HTML" and "Export to RTF." You want the later, which stands for "Rich Text Format." Basically, it's going to be a Word document.

The next part is something I think is not very well done. You see a box labeled "Export Report." It's wanting to know where you want to save the report. Click the little button with the 3 dots. My suggestion would be use a flash drive. At the bottom of the box where it says "Drive," choose the correct letter for your flash drive.

If you have ever found yourself looking at STI data on your screen and copying it on paper by hand, this one feature may be a big time-saver for you.

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